Add/Drop, Cancellation & Refund Policy

Birchwood University has established the following policies to guide students through the process of adding, dropping, or canceling enrollment in courses. These policies outline the procedures for official course changes, cancellations, and the refund schedule.

Course Add/Drop Guidelines

1. A fee is required for each class added or dropped.
2. Courses added after the first day of class must be paid in full at the time of registration.
3. The add/drop period is the first week of classes.
4. The add/drop process must be completed through the Registrar's Office and finalized with the Finance Office. It is not considered official until payment is made for added courses or a refund request for dropped courses is submitted.
5. It is the student's responsibility to verify the add/drop dates published in the Academic Calendar.

Refund Schedule for Dropped Courses

If a student officially drops one or more courses (via the Registrar's Office and Finance Office), tuition refunds will follow this schedule:

Cancellation of Enrollment

Students may cancel their enrollment before or after classes have begun by notifying Birchwood University in one of the following ways:

1. In person
2. By electronic mail
3. By Certified Mail
4. Through formal termination

The effective date of cancellation is the postmarked date on the written notice or the last date of attendance.

Refunds for Cancellations:

Students may cancel their enrollment before or after classes have begun by notifying Birchwood University in one of the following ways:

1. Full refund of all monies (including registration fees) will be issued if:
   • The university does not accept the applicant.
   • The student cancels within three (3) business days of signing the enrollment agreement and submitting initial payment.
2. Cancellation after the third (3rd) business day, but before the first day of class, results in a refund of all monies paid except the registration fee (which shall not exceed $150).

Additional Policy Notes

• The termination date for refund calculation purposes is the last date of actual attendance.
• Refunds will be processed within 30 days of official termination or receipt of a written cancellation notice.
• Not attending classes does not absolve the student of financial responsibility. The student must formally complete the drop or cancellation process to be eligible for any refund.
• Course selection should be carefully planned to avoid unnecessary fees or forfeited tuition.

Students who registered for a course or a program that is cancelled by the university will be given the opportunity to register for another course or receive a full refund of tuition and fees associated with that course.